Event planner social media software feature list

Event planner social media software feature list

Admin / Configuration

Organizers have the ability to enable or disable all features (listed below), subject to certain dependencies

Custom branding

Custom CSS and HTML fields allow your event organization to apply your organization / event appearance including logo, color scheme, layout, and more. Most of the text fields are also customizable

Static pages

For events that do not yet use their own CMS (eg Drupal, WordPress, Radiant, etc.), we provide a simple static page module that event organizers can use to create their home page, hotel page (s) / trip, sponsor pages. (not fan pages) etc.

I18N

Event organizers can configure the appropriate date, time and currency formats for the event.

local events. Note: At this time, system strings are not exported. However, event organizers can choose to enter text in other languages ​​in configurable text fields.

Custom subdomains integration

Each event has its own unique IP, so most events choose to use our recommended custom DNS settings to create sensitive site URLs.

Delegate profiles

Each delegate gets an editable page with contact information, bio, profile picture, etc. Organizers can apply a default privacy level and then delegates can customize who can see their information (everyone, just the people I follow, or no one)

Social media

Delegates and sponsors / exhibitors can follow and be followed, which opens the possibility of exchanging contact information, sending private messages and setting up individual meetings.

Messenger service

Delegates and sponsors / exhibitors can post public messages to a conference-wide messaging area, on specific event pages, and on sponsors’ fan pages. They can also send public replies (@) and private / direct messages to the people who follow them. Messaging is (optionally) integrated with Twitter; however, people who don’t use Twitter can still use our messaging

Groups

Organizers can create an unlimited number of groups and organize them into categories.

Delegates and sponsors / exhibitors can join these groups to discuss various sub-topics of interest to their organization / event.

Sponsor / Exhibitor Fanpages

Sponsors / exhibitors can create fan pages to display their brands. Fan pages can include a logo, description, one-question poll / poll, a “become a fan” button, and (optionally) a “request meeting” button. Delegates can add comments on the fan page, become a fan, answer the question and (if enabled), request private meetings with sponsors / exhibitors

One-on-one meetings

If enabled, the profile page of each delegate and the fan page of each sponsor / exhibitor will carry

a “request meeting” button that will notify the recipient that the delegate is requesting

an email meeting and give the recipient the option to accept or decline, adding the private meeting to both parties’ personal schedules, if applicable

Export Contact

Delegates and sponsors / exhibitors can export detailed contact information for mutual supporters and fans, respectively, to CSV (Excel)

Scheduled export

Delegates and sponsors / exhibitors can export their personal schedules to iCal, gCal, RSS, and Outlook. This also enables offline syncing with most smartphones.

Brand accounts

Sponsors / exhibitors can create “branded” accounts, eg the Pepsi user, which can give them an official voice with which they can communicate with the community.

RSS

All types of public messages and personal schedules are available through RSS feeds that are “secret” in the sense that they contain a long and very hard-to-guess hash in the URLs. However, delegates and sponsors / exhibitors can choose to share their RSS feeds with

other people or post them publicly

Organize support

We will assist the event organizer with site setup, branding, and customization up to the number of hours specified in the pricing schedule. Additional support can be purchased

Delegated support

We do not provide front-line support to delegates; rather, we rely on the organizer’s help desk to provide Level 1 support. Any issues with delegates or sponsors / exhibitors can be escalated to our “always-on” Level 2+ support, which supports a response SLA of 24 hours for any problem.

Complete agenda

Delegates and sponsors / exhibitors can browse (and search) the full calendar of events from

keynotes, leaks, parties and other gatherings. Daily listings, AZ listings, and a graphical grid view are available. All views clearly indicate which events delegates will be attending and show mosaics of friends who are attending, and optionally everyone who is attending.

Personal schedule

Delegates and sponsors / exhibitors can add an unlimited number of sub-events to their

their own personal schedules, which they can then choose to share with everyone, the people they follow, or no one. Personal schedules can also be posted to various social sites, for example Facebook and Twitter, and can be synced with most desktop and calendar online software and smartphones.

Schedule notifications

The system will send notifications of changes and schedule updates to delegates (only those

who have chosen to participate) if the events they have added to their personal schedules

Social notifications

The system will send “have followed” messages to delegates and sponsors /

exhibitors (social notifications) to those who have opted for this function

Friend sync

Delegates and sponsors / exhibitors can click the buttons to easily import their existing Facebook, Twitter and (soon) LinkedIn friends who will also be attending the event.

Cross posting on social sites

Built-in AddThis widgets allow delegates and sponsors / exhibitors to share multiple

parts of your conference experience (event-specific comments, public messages, personal schedules, etc.) with hundreds of different social sites, for example, Facebook and Twitter

Content aggregation

For a richer site experience and better SEO, we poll the web, Twitter, Flickr and YouTube for content relevant to the event and post outbound links to this content along with summary information on the event site, similar to the how tracking pings work on many popular blogging platforms

Crowdsourcing (via Crowd Campaign)

Purchase grants event organizers a free enterprise-level license to create a single collective campaign. This allows the organization to create and manage a Twitter-powered contest of any nature. Examples include opening a conference call for speakers, asking questions of popular keynote speakers, or even suggesting what special food or drink to serve at the opening night party.

Site-wide search

Most of the content on the site is indexed in a fast and scalable search engine, allowing

delegates and sponsors / exhibitors to freely enter queries and get categorized results on people / events / places / posts / fan pages

Site analysis

We offer built-in integration with Google Analytics for general site traffic and page-specific metrics. Event organizers also have access to a rich site analytics console that shows exactly how various platform features were used, for example, average number of friends per delegate, average number of fans per sponsor, total message count (private and public), average number of events added to personal schedules

Sub-event capacity planning

Event organizers have access to a reporting tool that shows how many people attend each session, party, etc. Targeted messages can be sent to all delegates for a given sub-event, for example, “Breakout A has been moved to Room 101 to accommodate the large list of delegates” or “Overflow Room 202 has been added for Keynote B “.

Profile and programming callback API

We optionally provide two “callback” mechanisms to ensure that delegated data remains in sync with the organization’s system of record for personal and scheduling data, if such a system is in use. For example, if a delegate updates their profile, the changes are republished to a configurable URL to allow those updates to propagate back to the appropriate system of record. Similarly, whenever an event is added or removed to a delegate or sponsor / exhibitor’s personal schedule, we post this action to a configurable URL. This allows an external system of record to track break attendance for capacity planning purposes or other reasons.

Mass email

Event organizers can send mass emails to the entire community or to targeted subsections. Email templates can be customized in the form of a “mail merge”

Public and private RESTful APIs

Event organizers have access to dozens of different public and private (login required)

API to allow external applications to automate the platform. Some examples are searching, getting friend lists, getting and modifying personal schedules, adding and removing friends, and so on. For a complete list, visit http: // / api (requires administrator account access)

Mobile web

Most of the features described above are available in a generic mobile web user interface that is tuned to look best on iPhone and Andriod phones, but also works well on Blackberry, Palm, and Windows Mobile. This part of the site is included even if the event organizer chooses NOT to purchase the mobile app integration

Mobile app integration

Through a partnership with mobile application provider DUB, we offer a full-featured native iPhone and iPod touch application that includes, among many other features, very fast offline access to the full calendar of events and personal schedules. When the phone comes back online, updates and scheduled changes are synced bi-directionally with the conference website. Note: applications for other platforms, starting with Blackberry and Andriod, will be released in late 2010

QR Codes

Our platform includes links to various endpoints that can be easily integrated with QR codes. Some examples include automatic tracking when taking pictures of QR codes on delegates’ credentials, lead generation by sponsors / exhibitors, and even event “check-in” by delegates.

Registry integration

Integrate with REGIS online delegate management software through a simple RESTful web service API. Delegates may also be forced to create their own accounts if registration integration is disabled.

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