POP and Exchange – Pros and cons associated with them

You have been a regular user of email services since its inception for work and entertainment purposes. Whether you use a web server-based email like Gmail or Outlook.com or use your company’s network email, you must have found the options of POP and Exchange. These actually refer to the different email options. Email falls into three main categories:



3. Email Exchange Hosting


Post Office Protocol (POP) provides a way to interact with mail servers. It basically works by downloading the emails to read them offline. If you open your email server and download the emails, the emails will be removed from the mail server and only available on your laptop or PC. If you try to access them via POP on any other device, they will not appear. There are some pros and cons associated with the POP system. Is it so:

The pros are:

o They help to download the emails to one location and thus keep a single copy easy to maintain.

o It is a very common and easy way to manage the email system.

The cons associated with this are

o POP does not offer message synchronization

o Once the email is downloaded to the PC, it completely disappears from the email server

o The POP system does not offer any contact or data synchronization.

exchange server

This is the most complex type of email system found in the list of email options. Technically it is called Messaging Application Programming Interface. This was developed by Microsoft.

The Exchange Protocol was created to help users synchronize their emails, contacts, and other features between email clients and services. This type of Exchange server is widely used in business. The Exchange server is a computer server that stores your email address, contact number, address, and files and makes them securely accessible at any time from any computer. The Exchange protocol allows you to:

1. Securely access email servers remotely. You can access the email server using any means, such as the web, or any mobile device (iPhone, Blackberry, Google and Android systems)

2. Help manage and sync contact information

3. It gives you security and backup of all your data.

Like all email options, the exchange protocol also comes with a list of pros and cons.

The pros are:

o The exchange protocol allows the function of complete synchronization of email messages.

o Messages are stored on the email server and on the PC.

o Most mobile phones support the Exchange protocol.

o Emails may not be sent or even modified if they are sent within the domain of the server.

Despite the many advantages, some of its disadvantages are:

o The exchange server is an expensive system to implement and use.

o When using the Exchange protocol, synchronization errors can often appear which are a difficult and cumbersome task to troubleshoot.

o Not all desktop, laptop, or mobile computers can fully support the handshake.

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