Life is full of distractions, ranging from social media, chatting with friends, catching up with family, and more. These distractions keep us from reaching our daily goals and, in most cases, we end up busy all day but not very productive. Here are some productivity tools that can break this chain. By keeping you focused on small actionable goals, you can achieve daily goals that translate into long-term goals. These are some of the best recommended productivity tools for you to try.
1. Flat Tomato – Time Management Tool
The flat tomato application employs the Pomodoro technique to help you achieve more in a more effective way. The Pomodoro technique is one of the oldest concepts in queuing theory designed in the 80s by Francesco Cirillo. Use a timer to divide complex work into simple tasks with 25-minute intervals for each. At the end of each interval, there is a short break called the Pomodoro, hence the name.
The flat tomato is a time management tool that uses this technique to divide your project into 25 minute intervals. By employing the Pomodoro technique, the flat tomato helps you improve your focus on a project. Helps you avoid distractions while working on a project by dividing it into 25-minute intervals. When the timer goes off after 25 minutes, take a break from the project. When you resume after the break, you will be more refreshed, energetic and focused. In this way, you can concentrate for many hours without fatigue.
2. Trello – Project Planner
Trello’s Project Planner lets you plan, organize, and prioritize your tasks in a fun, flexible, and smart way. This tool can help you organize anything in your life, from work-related tasks, planning a party, or even planning your long-term life goals. Trello’s project planning tool uses cards and boards with the board representing the event and each task represented by the cards. For example, if you are planning a party, the board represents the party, while the cards can represent events such as reserving a place, shopping, sending invitations, and more. Also, this tool has an option for you to add anyone who can help you at the event. For example, if your friends want to help you plan the party before, you can add them to the app. Plus, it has amazing graphics and visuals to make the planning process fun and interesting.
Trello Project Planner Features
- The tool has a quick overview feature for all project tasks.
- It comes with simple organizing tools that contain tags, categories, and tags.
- Contains a checklist with a progress meter.
- It comes with a deadline reminder tool to help you meet your deadlines.
- Contains a data filtering function to facilitate data editing.
3. Google Calendar
With Google’s calendar tool, it’s easy to keep track of life’s most important events, all in one place. The tool allows you to create a calendar of events of the most important tasks in a day, week or month. For example, the CEO of a company can create a calendar of all the meetings that he must attend. Similarly, a socialite can create a calendar of all the parties she must attend. The calendar is stored in the Google cloud system, so it is always available on the web, unlike the traditional calendar that must be accessed through the computer or the phone.
4.30 / 30 – Task manager
Planning is an important aspect of completing any task, but sometimes, it is difficult to predict all tasks with certainty. So all you need is to set a start period and an end period and this tool is great for that. With the 30/30 planning tool, you can manage your to-do list by assigning times for all tasks and then starting the time. When the timer goes off, just switch tasks. This way, you can avoid the temptation to focus too much on one task, especially in cases where some tasks are more fun and interesting to do. Therefore, with this tool, you can divide your time to assign equal time intervals to all tasks.
5. Google Drive / Google Form
Getting a project done on time requires you to visualize, plan and track every step of the way and this is exactly what Google Drive forms can help you achieve. With the forms, you can describe all the tasks in the project, each activity during the tasks, and the expected completion date. The forms indicate the start and end period for each project. Therefore, at each stage, you can compare the expected end date with the actual end date, compare the two, and describe the reasons for the difference. Typically, a large difference between the planned completion date and the actual completion date can indicate whether the project is on time or there are delays and corrective action can be taken.
Also, with these forms, you can identify the critical path, which is the shortest path that can be used to complete the project in the shortest time possible. You can also share the documents with your team, a client, or any other interested party. So this is a great planning tool, whether you’re working on a personal project, completing your daily activities, or setting long-term life goals. Also, you can save and share all the forms on Google Drive.
6. Remember Milk – Thing-To-Do App
Remember that milk is one of the most basic applications, but also one of the most effective. With this tool, you can break down complex tasks by creating tasks, dividing the tasks into subtasks, and then organizing the tasks by creating multiple lists for the subtasks. In addition, the application includes powerful search tools and a smart list to improve your organization. It can also be integrated with most project planning tools like Google Calendar, Gmail, Twitter, and Evernote, among other tools.
- Easy to organize tasks and sublists to ensure that each task is integrated into the main project.
- It allows you to set start and due dates, ensuring that you can complete the project on time. Also, describe recurring tasks.
- It has a dashboard that can help you prioritize tasks, so you can distinguish between emergency, high priority, and urgent tasks.
- It can be seamlessly integrated with other planning tools and applications.
7. Password: keep passwords safe
Remembering and keeping passwords safe is one of the tasks that can waste your time and reduce your productivity. Some people prefer to use a password for computer logins, social media, phone, work emails, personal emails, and other sites, increasing your risk of exposure to hacking. So with this app, you can keep track of every password you have. This way, when you need to recover the password, just go to the application and get it, instead of wasting time trying to remember, or looking for the password in your journal, or even resetting the password on the site, which could lose your weather. .
8. Work flow
Tasks like texting, calling Uber, or even uploading photos to your social media can waste your time. Fortunately, with the workflow app, you can automate those tasks. The app allows you to personalize your phone, this way you can tell your phone what to do when it realizes you need something done.
In short, setting a goal is one thing, but achieving it is something else entirely. Most people are overwhelmed by the tasks that need to be accomplished in any activity. With these project tools, you can plan, organize, and work on the tasks required to achieve your desired goal, helping you get more done in no time.