Thanks to new laws passed by the government, creating a document destruction plan has become part of business. This is to keep non-public information handled by companies and organizations safe and to prevent identity theft. However, some companies still shred the paper themselves. In this article, we will look at 10 good reasons why it is a good idea to hire a mobile document shredding company to handle this job.
- Ease of use – Mobile shredding companies provide customers with securely lockable containers. When it is necessary to dispose of sensitive materials, they can simply be dropped into the closed console, rather than having to be shredded individually. Forget about removing staples, paper clips, or bindings … With high-volume capacities, you can dump huge paper work folders into shredding trucks and they shred beyond recognition in seconds.
- Cost-effectiveness – Shredder trucks shred paper faster and have much more capacity than any normal internal shredder machine can provide. If you assigned an employee to perform this task, it would cost your business more than hiring a shredding company. It is even more profitable than have a minimum wage employee do the shreddingNot to mention someone who gets paid a good salary. Why waste talented employees’ time making them stand in front of a shredding machine? Also, shredding machines are not cheap and may require repairs if they are used a lot.
- The FTC Safeguards Rule of the GLB Act requires that private data be monitored for destruction. Most mobile shredding services have observation screens where you can see the papers being shredded. You are also provided with a certificate of destruction. Other services, such as recyclers, can easily lose their papers on the way to the recycling plant. They pay little attention to the security of their data. Why increase your legal exposure and risk huge fines for improperly disposing of private data?
- It is an ethical business practice. Do you really want your clients’ newspapers or non-public information to flutter in the wind? Think how bad you would feel if your customer data were stolen because you were too lazy to take simple precautions … Not to mention the enormous PR damage your company could suffer.
- With a shredding service, you get a lot of help from the professionals Let’s face it … Complying with all shredding laws isn’t always straightforward. There are many laws and it can be difficult to decipher all the various sources of information. When you hire a crushing company, you get years of experience.
- The environment. Good to know that shredded paper gets packed up and ends up in paper products like those rough paper towels you wipe your hands with in public restrooms. Many shredding companies sell the scraps to paper mills and they are recycled into new paper products.
- Better than “off-site” shredding On-site shredding is much safer. In fact, you can see the paper being shredded firsthand before it leaves your property. By doing so on the site, you eliminate all possible risks of exposing your data in its full form after it leaves your premises.
- Self-interest and competitive advantage Many trade secrets have been lost due to improper handling of important information. Maintain your competitive advantage by keeping your data private! Various corporate containers have cost companies millions. With a secure mobile shredding service, you can eliminate (or minimize) your competitive risk and earn more money.
- Organization By organizing your papers and creating a shredding schedule, your home or business can become more efficient. Shredding papers saves tons of storage space and frees up space for more important office equipment.
- Peace of mind: without proper safeguards, information ends up in the dumpster where it is easily and legally available to all.
For more information on choosing a shredding service and finding a business near you, visit the document shredding directory today.