If you are wondering, is my company well equipped with the technological trend right now? Or you could be thinking of something more advanced to catch up with the pace of global markets. Well, you are not alone here! Everyone is looking for the most up-to-date, efficient and flawless tools and techniques to make the business shine with great success! When it comes to video conferencing, the speed of technological transformation is even faster. Since it is directly related to communication; degraded systems lead to poor interaction and coordination that eventually affect the business. Degraded productivity and inefficient services don’t take long to sink businesses in today’s world. Participating in a video conference has to feel incredibly natural, like you’re jumping into a real-time conversation from a remote location. The session has to work smoothly and without technological errors. However, if you are finding it difficult due to the exact reason that video conferencing solutions are not up to the task, it is time you think about upgrading or changing your VC room. Here are some essential signs that indicate the best time to upgrade your video conference room:
1. It is taking more than 2 minutes to start a meeting- walk into your video conference room and assume you don’t have any knowledge of the technology. Is your computer or device as simple as a smartphone to use? People tend to avoid video conferencing if the system is too complicated to understand. Participants are often afraid of cutting-edge technology that is not user-friendly, as it feels like an idiot to sit in front of something that cannot be operated properly. Your video conferencing system must be familiar to the people who attend it. Slower broadband connections or poor connectivity with data transmission is a headache. All these technological obstacles delay the meeting which annoys the participants as time is wasted. If you’re having problems even after running a test when everything was normal, your video conferencing room definitely needs a quick upgrade.
2. No one is willing to use it- Just because you have installed a video conferencing device, no one will use it unless they deem it worthy. If you are not able to collaborate as a team and generate quality connections with remote employees; it is useless. Still, if you insist on using existing technology instead of revamping it, people will lose interest in it completely. The entire assembly will remain unused, and will become a mere liability for the company. This is the time when you should either sell it or throw it away and opt for a new one that is compatible with today’s requirements.
3. Your technology is betraying meetings- Are you fiddling with adapters, cables, screen, and remote controls over and over again? Do you witness conference calls that keep getting disconnected? It could be the right time when you need to replace your old technology with the newest and fastest configuration of the video conferencing device. The camera, the audiovisual capture equipment used in today’s video conferences are of HD quality that can capture minute details. However, if your system is recording poor images and degraded sounds, it’s a huge disappointment that leaves a terrible impression on the participants. Poor images consist of different types such as blurry or distorted images, shaky motion, etc. Degraded sound quality includes hollow sound, echoes, line noise, background noise, etc. My advice is to quickly install an updated one consisting of the latest software and hardware integration.
4. Employees find it difficult to use- Imagine that you need hours of time to prepare a video conference setup where you need to connect multiple cables with various devices, do all the settings manually with camera, video and audio recorders, change display settings and other encoders, etc. There will be no scenario more complicated than this! In fact, you should have the system that even a non-specialist would find easy to use. It should be as easy as picking up a smartphone and starting a video call. It should integrate well with your work calendar or scheduling software that will automatically remind you about a webinar or conference call. If there are hundreds of switches and multiple buttons on the device that need to be manually adjusted or operated, a person is likely to get annoyed.
5. Your team size is growing- If your company’s workforce is growing at a rapid rate and you’re willing to give employees the flexibility to stay connected from anywhere at any time, you need the best video conferencing system that provides seamless AV connectivity. Engaging people in conversation from multiple locations isn’t fair enough when it comes to up-to-date video conferencing devices. In fact, all participants in a meeting must be able to communicate in real time even from virtually remote locations. All of them must have robust connectivity regardless of internet speed. If your team is huge, it is imperative that workers connect with each other to make important and urgent business decisions. Therefore, always go for a video conferencing solution provider who can meet your growing requirements.
In short, you should go for conferencing solutions that help optimize your productivity across various business operations. Wireless presentations and excellent connectivity in remote locations have relieved work pressure and improved the work efficiency of employees, benefiting businesses like never before. Connecting and communicating with clients, clients or partners has become extraordinarily convenient and fast.