Online meetings are the conferences or meetings that are held with the help of the Internet. These meetings can be differentiated into two types: informal online meetings and professional business meetings. To conduct the informal conference online, there are several options available on the Internet; They are Google+ Hangouts and Skype. But for professional business meetings, these video chat options don’t work. Business meetings always need a professional web conferencing solution.
The video conferencing solution makes it easy for business executives to effectively interact with each other as if they were meeting live or in person. This solution allows users to have interactions with people who are thousands of miles apart.
In recent years, advances in web conferencing technology have revamped online meetings to be more mobile and flexible. In the previous years, the conferencing solution was hardware based, where the organizations had to set up a boardroom to hold the meetings. This configuration will be made up of a wide range of hardware components.
Typically, online meetings are held to interact with business executives who are far away. Let’s consider a case: A business executive is on a business tour and must attend the meeting. In this situation, that executive cannot find a meeting room and log into the meeting. As a solution to this case, you can use video conferencing software. Through the software-based application, the business executive does not have to search for a meeting room; instead, he can log into the meeting through his wireless PC.
During the meeting time, the business executives have the need to present some documents. Software video conferencing solutions are embedded with certain fruitful features, thus the online meeting can be more interactive and lively. Whiteboard sharing, file sharing, desktop sharing, referendums, voting and co-browsing are some of the most useful features for successful online meetings.
The basic software and hardware requirements needed to make use of the video conferencing software are: standard PC (laptop, iPad, or Android-based mobile phone), broadband Internet connection or leased line, or a software license to make the application is installed on the PC.
Web conferencing software brings vast benefits to organizations, in terms of minimizing the cost of resources. Through this solution, the business executive does not have the need to travel all the way from his place to the meeting place. This will reduce certain expenses, such as airfares and hotel bills.
Lastly, video conferencing software can be justified as the best loom to run the online meeting effectively.